Document/Information Management Administrator

Chemco is a leading Western Canadian General Contractor specializing in multiple disciplines, including the area of Industrial Electrical & Instrumentation projects throughout Western Canada. Chemco is a progressive company that supports all individuals in both professional and personal development. We are currently recruiting a fulltime Document / Information Management Administrator for our Nisku office. If you are a self-starter motivated to make a career within our performance culture, apply in confidence.

Role Purpose

  • To manage Client, Corporate and Project documentation, information flow, and systems to ensure processes are within Client and Corporate requirements and standards.

Responsibilities

  • Follow the direction of Corporate Quality and Engineering departments.
  • Management of documents in mostly digital format from clients, project teams and corporate office. This includes receiving, transmitting, watermarking / stamping, cataloguing, filing, maintaining integrity of and archiving documents.
  • Liaise with Clients, Corporate Estimating, Construction Management, Project teams,
    Subcontractors, etc.
  • Creation and maintaining of templates, file structures, logs, reports, and dashboards.
  • Manage requests for documents / information.
  • Review, audit and manage document systems for accuracy and compliance.
  • Review, audit and manage internal information management systems for accuracy and compliance.
  • Maintain confidentiality with regards to sensitive documents and information.
  • Provide assistance and training to our Project teams and home office staff. Core Skills (required)
  • Strong computer/ typing skills. Well versed in Microsoft Word, Outlook, Teams, SharePoint, Visio, Power BI and a proficient knowledge of Excel, Power Query and Power Pivot. Also versed in Adobe Acrobat and BlueBeam.
  • Works well in a group/team setting as well as able to work alone.
  • Organized and manages time well. Able to prioritize workflow.
  • High level of attention to detail.
  • Excellent communication and writing skills.
  • Handle pressure and able to change focus quickly.
  • Flexible and willing to assist in other areas of corporate or project administration. Supplemental Skills (assets)
  • Relevant post secondary education such as Accounting, Administration or Engineering.
  • Previous Document Control experience.
  • Excel/Word VBA coding is a definite asset.
  • Previous experience in the construction or engineering industry (on project site or office).
  • Other software skills such as Primavera P6, Accounting programs, AutoCAD, and 3D modelling are preferred.

 

What we offer

  • Full time employment working from our Nisku office location; travel to job sites maybe required.
  • Competitive wages commensurate with qualifications and experience.
  • H&W Benefits.
  • RSP Plan
  • Ability for growth and movement.

 

We thank all candidates for applying, but only those that are being considered for these positions will be contacted.

 

Apply